Time and invoicing > Invoicing > Invoicing upcoming bookyear

The Trust version of Mill7 has a functionality to create invoices for the upcoming book year before the new book year is created.

In some cases, creating the next book year is not possible, for instance because the time administration is not yet up to date.

Sometimes it is desirable to create invoices in advance and only book them when the new financial year is available.

Option: Book invoices in upcoming bookyear

This option to book invoices in the upcoming book year is set at Settings > Book > Other.

If this option is activated, the journals of invoices with a date after the ending of the book year will be stored in a temporary file.

When the new book year is created, the journals will automatically be booked in that book year.

Invoice number

When a new range of invoice numbers should be used in the new book year, the first invoice number of that range can be set for each Service company via Maintenance > Financial > Service company.

This number will be incremented by one with every invoice created for the coming book year.

When creating the new book year, this invoice number will automatically be set in the settings of the new book year as being the last used invoice number.

When no number is entered for a bookkeeping, the number in the settings for the current book year will be used for invoices in the upcoming book year.

This function does not take into account the setting for Different no./daybook for credit invoices.

Notes:

–When this option is set, invoices with a date in the coming year will be booked according to previous description without warning.

–All kind of invoices, also those containing time, disbursements or fixed fees can be booked in the upcoming year.

–When a new book year is created, this functionality cannot be used any more in the previous book year.

–The option must be set per book year. After prolongation the option is switched off by default in the new book year.

Free amounts

A free amount per year can be set at the debtor on the invoicing tab.

Please note that the invoicing module will always calculate with the free amounts set in the current year.