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In menu Maintenance, Time and invoicing articles, articles can be entered and maintained.

Articles are invoiced and are necessary to process time data:

 

Article code

You are free to choose the article code. Articles can be grouped by applying prefixes in the codes. On invoices for instance, disbursements can be placed together when the article codes of all disbursements begin with the same letter that is being used as a prefix exclusively for disbursements.

 

Default account

The default general ledger account is used for transferring the invoice.

 

Account VAT 0

If the percentage of VAT is 0 due to the debtor or the VAT code entered at the article, the amount will be booked on this account.

When no account is entered here, the amount will be booked on the default account.

 

VAT

If the debtor uses a VAT code with type No VAT, VAT is never transferred.

If the debtor uses a VAT code with a percentage 0 , VAT is not transferred but the turnover will be shown on the VAT declaration.

 

When an invoice is created and booked using the invoice module and the VAT entered  at the debtor is not 0 (zero) % the VAT will be calculated based on the VAT code at the article.

 

Price / Currency

When a invoice is made manually for a debtor with the same currency as the currency of the article the price is used as default value in the invoice detail.

At other debtors the default price is 0 (zero).

The price in the invoice detail can be adjusted manually.

 

Type

Per article can be entered if it concerns a service or a delivery.

This is important for determining the VAT code on the VAT form Dutch in case a VAT code is entered by the debtor indicating Delivery within the EU or Delivery outside the EU. When invoicing this debtor the invoice will be split to deliveries and services.

 

Cost account client

This ledger account is used when creating the journal entry in the clients administration as invoices from the service company are automatically posted to the clients administration. See Transfer to client.

 

Leading text fixed fee

This setting only works for articles invoiced as fixed fee.

On the invoice, for gone off to the invoice texts per article, a leading text can be printed.

In the settings the choice is made if and how a period is printed on a time invoice.

Per item can be indicated how the leading text and the period entry must be applied.

–Period starts in month fee
This is the default setting for advanced invoicing

–Period ends in month fee
This option can be used when fees are invoiced afterwards.
The option can also set using field 28 the relation management file F117

–No text
By way of derogation from other settings, this article will be printed on the invoice without leading text. Articles with no leading text come at the top of the invoice.
 

Invoice Text

The invoice text can be entered in three languages at most. Depending on the settings and the language set at debtor, the text is displayed in the right language on the invoice.