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A XML audit file can be created via menu Bookkeeping> Financial> Create XML audit file.

 

An audit file can be created as XAF version 2.0 or as XML version 3.2.
 

Additional to XAF v2.0, XML v3.2 also supports:

–VAT codes

–Periods

–Cost types and cost centres

–Subledgers debtors and creditors

 

A default folder for XML audit files can be entered in the settings at Book tabpage Other.

When the default folder is set, the location will be shown as [DEFAULT]\Bfolder.xaf or as [DEFAULT]\Bfolder.xml.

The actual location will not be visible. The user can enter an other location.

 

By using the custom menu to execute the rule Maatwerk.exe /XML_Audit_Period a XML audit file can be created with an extra selection on period.

 

Skip 11-test

During the creation of the audit file an 11-test check will be executed on the VAT number of debtors and creditors.

By checking this option the 11-test will not be executed.

 

Use External number 1

If the External code 1 at the general ledger account has been entered, this number will be used instead the general ledger number.

 

A warning message is given when an external number is used for several general ledgers or when an external number is equal to an general ledger number.

Only the first found record is saved in the audit file.

 

External code/description

If the External code / descriptiont at the general ledger account has been entered, this code will be used instead the general ledger description.

 

Validations

The audit file is always created.

Any notifications are shown on the screen under validations.

 

To be able to create a correct audit file the address in the company data must be entered.

The codes in the countries table used must comply with the ISO 3166-1 standard.

The company data can be entered in the Maintenance menu.