Maintenance > Diagrams

The definitions of the sub bookkeepings are laid down in diagrams. (Menu maintenance -> financial).

The ranges of numbers used for genereal ledger accounts, debtors and creditors are entered in this window. Debtors and creditors use account numbers like general ledger accounts.

When creating a debtor or creditor this number is automatically assigned.

In order to be able to assign the number automatically a range of numbers must be entered in wich the debtors and creditors are created.

For example: range of debtors 10000 - 49999.

Diagrams can be made when creating a new bookkeeping.

The diagram can be enlarged, provided it does not infringe upon the numbering of an already existing diagram.

If you want to make a distinction on general ledger level (e.g. balance National Debtors and Foreign Debtors), several debtor diagrams can be made, each diagram having its own daybook with the collective account.

A new range can be inserted between two existing ranges, provided there is sufficient room. Otherwise a new range can be added after de last range, as long as the maximum number 99999999 is available.

Type

When creating a diagram, you need to indicate to which type of sub bookkeeping the numbering belongs.

If there are already journal entries in the bookkeeping, it goes without saying that no changes may be made in the sub bookkeeping type.

Increment

Mill7 offers the possibility of automatically assigning a sub number when creating a debtor and creditor. In this field, you indicate with which figure the highest existing number should be increased when creating a new account.

Daybook

When creating a diagram, you need to indicate to which daybook the sub bookkeeping belongs. If journal entries have already been made in the bookkeeping, it goes without saying that no changes may be made in the daybook code.

The terms are used for the reminders.

When the number of positions, in future, may be insufficient, the diagram can be increased by using function increase chart of accounts.