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This procedure is used to indicate that time is approved and, for example, is ready to be invoiced. Approving time will take place in two steps. The user first approves its own time. Then the supervisor approves the time registered by the certain user, for example after that registered time has been checked by viewing the results in a report.
Approving time by the user
Users can approve the time written in the screen Write time on tabpage approve time.
The time written is displayed per day per activity.
The time registered per day is displayed in colors.
Red means that not all the time is written yet. Black means that the time registered on a day meets the time that should be written. Approved time is displayed in green.
The time that a user must write is determined in the settings of the user.
Time can be approved by pressing the button Approve time. Enter a date until when the time should be approved.
Dates can only approved if all time is written or else an error occurs, indicating the date that failed.
Users with the option 'Approve time per week total' can only approve whole weeks.
Approving time by supervisor
The function Approve time supervisor can be started up through the Bookkeeping menu, submenu Time .
Free hours / taken
The number of free hours the user has to spent and taken.
Sick hours
The number of sick hours written.
Rights
To approve time as a supervisor a user must have the correct rights.
–At Supervisor> Users> Maintenance the option 'Approve time as supervisor' must been checked. A supervisor is allowed to approve time for all users for who he may write time.
–At the rights group of the user the option 'Change time per debtor' must been checked also.
Periodically, but certainly before an invoicing round, the supervisor checks the time the user has approved of. Subsequently, the supervisor enters per user up to which date the time has been approved. The supervisor can only approve up to the date the user has approved his time and not beyond the actual date.
After entering the approval of the user and the supervisor time can no longer be changed or deleted.
At rights, one can indicate which user group can change time after it has approved as supervisor.
Approvement of time can be undone by replacing the date with an earlier date. This is only possible when the supervisor has been granted the right to do that.
Only days for which all time has been accounted for can be approved of (the date of approval will be the last date that is approved completely). If you want to approve time for users who do not account for all hours, set the number of active hours per day for that user to zero.