To print an invoice first the window Invoicing must be opened.
Select the invoice you like to print by pressing on the button behind the field invoice number.
A selection list will appear in which you can select an invoice.
Press on the button 
to start the print window or press Ctrl+P.
Several selections can be made in this window regarding printing.
If no invoice is selected in the Invoicing screen a selection of booked invoices or draft invoices can be made in the Print screen.
Besides the invoice also a Cover letter and a time specification can be printed.
These documents are standard Crystal reports.
If you have Crystal Reports 8 you can adjust the layout of these documents yourself.
This can also be done by your supplier.
Book invoice
An invoice can be booked by activating the checkbox Book invoice.
Only invoices that are not booked and draft invoices can be booked.
Cover letter
A cover letter can only be printed if the cover letter address is entered at the debtor.
Printing the cover letter can be disabled by unchecking this option.
The margins for the address printed on the cover letter can be set in the settings of Mill7.
Time specification
A time specification will only be printed if the option Print time specification is set at the debtor.
Printing a time specification regardless the setting at the debtor can be forced by checking the option Always print time specification.
When the invoice does not contain invoiced time, the time specification will not be printed.
Quantity
Per document can be indicated how many copies should be printed.
This only applies when the output is sent to the printer.
Selection
It is possible to print the invoice that is currently active in the Invoicing window or to print a selection of booked invoices.
When the setting "Allocate draft invoices" is activated in the general settings the third option "Drafts" will be active and can be chosen to make a selection on created drafts.
This selection can be made on bookkeeping, account manager, debtor, invoice number and invoice date and way of sending.
Sorting
The sequence in which the invoices are printed can be adjusted to:
- On invoice number
- On code of debtor
- Optional sequence.
The optional sequence can be set in the settings on tab page Invoicing> Layout .
Texts
The texts used for the cover letter can be entered at user texts in the maintenance menu.
Text no 10 is used as leading text and closing text.
Text no 11 is used as text to accompany the outstanding invoices.
Output
The output can be sent to several destinations:
- Screen
- Printer
- E-mail+File / E-mail+Print
- File
Which option is available (E-mail+File or E-mail+Print) depends on the option 'Save attachments to file, do not print' in the settings.
The options E-mail and E-mail+file are only available when the user has the right to e-mail invoices.
File
A dialog window will appear after pressing the OK button if printing to file is selected.
The location where the files must be saved, the file format and how to name these files can be set in this window.
These settings will be saved for further use.
By using the option E-mail+file the invoice will be saved in the folder entered at the invoice settings for E-mail.
One of the options to name the files is 'Optional order/invoice no'. This option uses the fields entered at the settings at 'Invoice sort'.
Export format
Different export formats can be selected by printing to file such as DOC (Word), RTF (RichTextFormat) en PDF (Adobe Portable Document).
When a selection of invoices or draft invoices is made, a screen will appear with all invoices that match that selection.
Individual invoices can be selected or unselected before proceeding.
When E-mail is selected as output, only debtors where E-mail is filled in at the field "Send by" will be selected.
Invoices without an E-mail address will be shown on the proposal but cannot be selected and will not be E-mailed.
The default text used in the e-mail body can be selected. When no text number is entered user text 15 is default.
Per debtor an adjusted text number can be set in the field 'Adjusted text e-mail'.
User texts are maintained via menu Maintenance> User text.
Drafts
When the selection is set to "Drafts", this screen has an extra option to delete drafts. Deleting drafts will "free" the time and fees included in the draft.
If the option "Book invoice" is set, this screen will only contain approved drafts. The button to delete drafts will not be visible.
Both individual invoices as a group of selected invoices can be sent by email.
When the debtor field "Send by" is set to e-mail, the debtor will receive an e-mail when the option "Send invoices by e-mail" is selected.
If selection is set to "This invoice" an e-mail will always be presented to the user in the local e-mail client (like Outlook) with addresses already entered if found.
The e-mail will not be sent automatically and the chosen output is attached to the mail.
A selection of invoices can be sent by e-mail to the debtor where the addressee is set according the settings in tabpage Invoicing - E-mail.
The field Sent invoice per at the debtor must be set to e-mail.
With the option E-mail for each invoice to be send an e-mail will be presented to the user in the local e-mail client (like Outlook).
With the option E-mail+file and when al conditions are set correctly at the debtor and in the settings, the invoice will be sent automatically.
The e-mail can be sent by SMTP or by the local e-mail client (like Outlook).
E-mails by SMTP will not appear in your local client, the e-mails will be sent by the server. The specifics for SMTP can be set in Settings> E-mail.
E-mailing invoices in the background via the local e-mail client, when applicable, will be preceded by a message with the possibility to cancel the process. This security warning can be disabled in Settings> E-mail.
Also a hard copy can be printed or saved for the internal bookkeeping.
In Settings> Invoicing> E-mail the option to save the attachments to file, and the path can be set.
E-mail addressee
The e-mail will always be send to a person.
To whom the e-mail is sent to is defined in Settings> Invoicing> E-mail.
To be able to send an e-mail to a person the email address must be entered in Person> address.
There are several options to send the invoices by e-mail.
To the cover letter address, a person with an e-mail address must be entered at the cover letter address.
To the account manager, the e-mail address must be entered at the person according to the account managercode.
Inv. no.
Mill7 issues the invoice number on the moment the invoice is booked.
The number issued is based on the last invoice number used that is saved in every bookkeeping.
Adjusting this number can be done in the settings.
When in the trust version the option "To RM file: Other relations" is chosen, the fields 9 "Invoice" and 10 "Address CC" must be set in relation management file 115 "Other relations" to sent the invoice.
Still the e-mail address of this person must be entered in Person> address.
Period fixed fee
The text regarding the period of the fee is generate based on the periods set in the fee.
Normally a fee is invoiced for the coming period.
If the fee is invoiced afterwards, the field "Invoice text over previous period" can be set in the fee.
When an invoice is booked, the invoicing status of the time will change.
Non-recurring fixed fees can only be invoiced once and for recurring fixed fees, the period settings are adjusted to the next period.