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Daybooks can be entered in menu Maintenance, Financial, Daybooks.
Before a daybook can be created, you need to create a matching (collective) general ledger account first.
Code
The daybook code is the abridged name of the daybook. Once the daybook has been created, the code may no longer be changed.
The code of the daybook Opening balance must be BB, whereas the code of daybook Opening balance Corrections must be BC.
Description
Free description of the daybook.
Type
When creating a daybook, it is of great importance to choose the right type of daybook. A choice can be made from the following types:
- Cash/Bank
- Opening Balance
- Opening Balance Corrections.
- Debtors
- Creditors
- Memo
- Revaluation
The daybook of type Opening balance must always have code BB. Only one daybook with this type can exist.
Journal entries in this daybook cannot be created or changed manually.
The functions 'New bookyear' and 'Copy opening balance' fill the daybook BB with journal entries based on the balances of last year.
The daybook of type Opening balance corrections must always have code BC. Only one daybook with this type can exist.
Daybook type revaluation is a daybook of type Memo with specific properties. From every journal entry concerning a debtor or a creditor, an outstanding invoice is created in the bookkeeping currency as well as the debtors currency.
If, because of rate differences, an outstanding invoice closes in foreign currency, but does not close in bookkeeping currency, the difference can be booked to a daybook of type revaluation .
Account
Depending on the type of daybook, the collective entry per daybook page is automatically counter-entered in this general ledger account.
Currency
For the Cash/Bank daybooks, a currency can be chosen which deviates from the bookkeeping currency.
Other daybooks are in bookkeeping currencies.
Document number
When a new daybook page is created this document number will be copied and raised automatically.
Bank statement
This field is used to create the correct frequence of daybook pages when using the Telebanking function.
-Daily
A daybook page per day will be created.
-Monthly
A daybook page per month will be created.
-Per activity
One new daybook page is created for all transactions in the proposal.
Bank account / IBAN Number / BIC number
These fields are used for daybooks with daybook type Cash/Bank.
The fields must be filled in when using the Telebanking function.
Exchange Rate Table
In the pro- and trust version, it is possible per daybook to choose from several currency tables with exchange rates. Table (0) is the default choice.