Maintenance > Creditors

Creditors need to be created in the Relations module before invoices for creditors can be booked.

Creating a creditor

To create a creditor, a company or a person must be selected in the relation-module. Below the field Code, an option to create a debtor or creditor is displayed.

Only one option can be selected, a relation can not be both a debtor and a creditor.

When the option creditor is selected, a popup view appears where the necessary information can be entered to create the creditor. The creditor will obtain the same code as the relation.

Deleting a creditor

By selecting a creditor in the creditor screen and pressing Ctrl+D, a creditor can be deleted. A creditor can only be deleted if no journal entries, invoices or time records exist for the concerning creditor.

After creating a new bookyear a creditor can be deleted if no journals remain in the opening balance.

By pressing Ctrl+F in a field, a search can be executed on an entered value.

After executing the search operation, all creditors will be displayed in the pop up screen where this value is found in the concerning field.

By selecting a creditor and then pressing the OK button, the creditor will be selected in the Relation screen.

Tab page General

- Currency

A creditor can use one currency. If, for example, you wish to enter a creditor in several currencies, you need to create several creditors for that relation. The currency of the creditor can not be changed once an journal entry has been made.

- Opposite account

The opposite account is used as default counter account in the daybook Creditors.

- Cost centre

If the cost centre is entered and the opposite account is a cost type general ledger this cost centre will be used at the opposite account journal in a daybook type Creditors.

- VAT

The VAT code is used as default VAT code for this creditor in the daybook Creditors.

- VAT id no.

The VAT id number can be used to recognize creditors when reading UBL files.

Since January 2021 is the VAT land code for Northern Ireland in case of VAT declaration within the EU: XI.

- CoC no.

The CoC number can be used to recognize creditors when reading UBL files.

- Free fields

In the settings, it is possible to give the free fields a different name, the fields can be used to store extra information.

- Block journals

When the block journals checkbox is switched on, no journals can be created for this creditor.

Tab page Addresses

Default the address of the creditor is the same as the address of the company. On tab page Addresses it is possible to select a contact person and when needed an other company.

Tab page Outstanding invoices

By default this page shows a list of outstanding invoices. When the button <All invoices> is checked all invoices are shown.

Authorise payments

If authorisation is needed, please activate the setting Book> Other> Authorise invoices creditors before payment. Using this option results in an extra column Authorised in the invoices list.
The user will need the rights to be able to authorise an outstanding invoice.

Authorisations are maintained at Bookkeeping > Financial > Authorise payments.

The button <Edit note> give access to notes attached to the outstanding invoices for creating, editing, viewing and deleting.

Tab page Automatic payments

On tab page Aut. payments, data for automatic payments can be entered.

Debt.no with payment

Your debtor number on the invoice of the creditor. This number can be used to recognize creditors when reading UBL files.

Payment conditions

Expiration time in days for outstanding invoices. Default is 30 days.

Creditors who collect by automatic collection must have Payment condition "AUTO" and will not appear in the automatic payment proposal.

- IBAN

The IBAN number can be used for automatic payment and to recognize creditors when reading UBL files.

Payment method and other payment information

Mill7 supports the following payment methods:

1.SEPA Credit Transfer - This is the European standard for Euro payments within the Euro region.

2.Cheques - This can be used for payments via bank cheque.

3.BTL91- This is a Dutch standard for transfers from Dutch bank accounts to foreign bank accounts and for transfers from Dutch bank accounts in a currency other then EUR. Some banks do not allow BTL91 within the SEPA region.

4.iFile AutoPay - This is a standard for the Pacific region.

5.iFile Priority Payments - This is a standard for the Pacific region.

6.MT940 - This is a standard for Luxemburg for Euro transfers.

SEPA or BTL91

When the bank of the creditor in the SEPA area is established and the payments are carried out in euros you can choose for SEPA. In other cases, choose for BTL91.

Clieop03

Clieop03 was a Dutch standard for Euro transfers between Dutch banks but has been replaced by SEPA in 2014.
Creditors with this payment method are automatically converted to SEPA by using the automatic payment function.

For changing Clieop03 to a another format the function Supervisor> Accounting> Change payment method creditors can be used.

SEPA

The following fields are mandatory for SEPA Credit Transfers:

•Bank account (is 11-proof validated when the option is set in the settings)

•Name on payment

•City on payment

•IBAN

•BIC

iFile

The following fields are mandatory for iFile (AutoPay and PriorityPay):

•Bank account (is 11-proof validated when the option is set in the settings)

•Name on payment

•BIC code

•Bank name or code (Bank code must be filled out here)

•Intermediary bank information: SWIFT address, Bank number, Country bank

BTL91

The following fields are mandatory for BTL91 payments:

•Bank account (is 11-proof validated when the option is set in the settings)

•Name on payment

•City on payment

•Bank name or code

•IBAN (if no IBAN or other international account number is known then enter here the bank account)

•BIC (if no BIC or other international Bank code is known then enter here the bank name)

Also the Postal address and / or the Visiting address at the company data of the creditor must be entered.

MT940

The following fields are mandatory for MT940 payments:

•Bank account (is 11-proof validated when the option is set in the settings)

•Name on payment

•City on payment

Cheque

There are no fields mandatory for payments by Cheque.